Manage and provide leadership and direction to application administration staff. includes: Create a Resume in Minutes with Professional Resume Templates. You will also lead a team of professionals to complete a range of administrative tasks and duties in different departments. One of the biggest features of this download is the access you get to Word 2013. Administrative managers oversee the work of other administrative and clerical staff while also providing such duties themselves. A great administration manager has excellent communication and organizational skills. Glassdoor has millions of jobs plus salary information, company reviews, and interview questions from people on the inside making it easy to find a job thats right for you. Sign in Create a new account Already entered a product key and looking for your software? In some instances, the job descriptions of many administrative positions can overlap quite a bit, such as administrative assistant and receptionist. However, there is also a hierarchy to administrative roles, meaning that the responsibilities and duties can vary greatly depending on the position. When you can find the right person for the role in your office, an office administrator can help support your entire teams ability to do their best work and fulfill their potential. Its common for VPs of administration to work in multiple office environments to ensure that teams are producing quality work and successfully implement administrative goals throughout the entire company. WebManages office operations alongside the office manager. This is where youll describe how expectations will be met, both via generic job duties and the ones peculiar to your organization, in your office manager job description. In general, they support the other staff through the tasks they perform. Hiring an Office Manager? Europe & Rest of World: +44 203 826 8149 Learn more Use Word, Excel, PowerPoint and more for free on the web Office is becoming Microsoft 365 Sign in Sign up for free Want Microsoft 365? To write an effective administrative office manager job description, begin by listing detailed duties, responsibilities and expectations. WebAdministrative managers are in charge of supervising the work of other clerical and administrative personnel while also doing these tasks. Bachelor's and Associate Degree Generally, chief administrative officers report to the CEO and board of directors. Using the experience theyve gained from the entry-level positions they held previously, they can create and implement their own organizational policies to further improve operations at the company. To ensure that you receive applications from qualified candidates, make sure to tell applicants how to reach you. administrative office manager To help support our reporting work, and to continue our ability to provide this content for free to our readers, we receive compensation from the companies that advertise on the Forbes Advisor site. The next thing you should include in an office manager job description should be a summary of your companys purpose and impact. Individuals in this role are sometimes given the slightly different title of administrative director. The following responsibilities fall to an HR and Administration Manager: Planning HR and administration activities. Managing the payroll function. Are you sure you want to rest your choices? In some Remote work is fading, and hybrid is taking over thats according to our New World of Work 2022 survey. List any licenses or certifications required by the position: In some companies, the director of operations might be responsible for managing operations concerning one specific need of the organization, or they can oversee all areas of operations in the company. Here at XYZ Inc., we are the leading company in our industry in the Capital City area. WebAdministrative Manager Salary Scale. Job Brief: We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient See plans and pricing Get the Office (Microsoft 365) mobile app WebContracting with maintenance firms to repair or replace any broken office equipment. As the organizations public face, this individual is highly-skilled in interpersonal communication, problem-solving, and conflict resolution. Office Administration Supervisors consult with managers or other personnel to resolve problems in areas such as equipment performance, output quality, or work schedules. include: Desired experience for Are you looking for a complete list of human resources job titles and descriptions? This Office Manager job description template is optimized for posting in online job boards or careers pages. Managing the payroll Responsibilities for Administrative ManagerProvide standard clerical duties as assigned, including faxing, copying, mailing, and communicating with clientsOrganize meeting schedules for various departmentsRespond to incoming communications, such as phone calls and emailsProvide assistance in filtering and forwarding communications to proper individuals and departmentsMore items As the designer and architect of a companys corporate culture initiatives and talent strategy, they often take on higher-level leadership functions than heads of HR departments typically do. An Administrative Manager will work alongside various administrators, such as an Administrative Assistant. Christiana Jolaoso has reviewed tech gadgets and other business-relevant technological innovations to help businesses and individuals choose the most suitable products. employment type: full-time. Makes improvements to increase efficiency and save money. In addition to proficiency with commonly-used software programs, they must have highly developed customer relations skills. They typically supervise the employees and operations of the administrative department and help this vital part of an organization meet its goals. Our client, a logistics services company based in Ikoyi, Lagos seeks to engage the services of an experienced Office Manager to help efficiently run the organization on a day-to-day basis managing the organizations customer service, personnel, and administrative activities. Make a copy of Office Manager Job Description. Actuary. job boards today. Lorem ipsum dolor sit amet consectetur adipiscing elit. Overall, they are tasked with helping to support the smooth operation of an organization. Full-Time. Overseeing recruitment. - Select from thousands of pre-written bullet points. Some organizations are okay with a high school diploma or GED, so be sure to include your organizations education requirement. Save documents, spreadsheets, and presentations online, in OneDrive. Serve as the point person for office manager duties including: Organize the office layout and order stationery and equipment, Maintain the office condition and arrange necessary repairs, Partner with HR to update and maintain office policies as necessary, Organize office operations and procedures, Coordinate with IT department on all office equipment, Ensure that all items are invoiced and paid on time, Manage contract and price negotiations with office vendors, service providers and office lease, Manage office G&A budget, ensure accurate and timely reporting, Assist in the onboarding process for new hires, Address employees queries regarding office management issues (e.g. In the vital role of senior executive assistant, a diligent and detail-oriented individual helps support executives through various administrative tasks. Use your social account to log in as a Seeker. Finance & Administration Manager Job Description, Manager, Contract Administration Job Description, Coordinating lease agreements - new/renewals, Coordinating maintenance of the buildings, Develops and manages cost estimates and work plans for projects and other departments as needed, Manages and reviews all vendor contracts, commitments and invoices, Develops, implements and monitors procedures for the Props team with regards to project processes and manages travel, research trips, purchase trips and team-building programs, Prepare presentations, communications and speeches for the direct leader, which generally involve presentations to employee, advisor, or management groups, Associate or Bachelors Degree with an associated major in either Architecture, Interior Design, Engineering or Construction Management highly preferred, Excellent problem solving abilities, and a self-starter, Understands and is committed to delivering performance that exceeds expectations for both internal and external stakeholders, Professionally holds self and others accountable for respective actions, decisions and responsibilities, Ability to interact well with contractors, consultants, landlords and internal business partners, A minimum of two (2) years experience issuing synchronization licenses at a record label, music publishing company, media/entertainment company or licensing agency, with preference given to a music publishing company, Providing research to clients when requested, Helping with marketing duties when needed, Keeping track of additional royalties and ensuring all revenue due is processed as quickly as possible, Providing help and assistance to AP agency partners, Distributing incoming requests to the International sales teams, Managing roster and holiday leave of all Sales staff, Ensuring Sales team are fully trained on administrative systems such as ScheduALL, Ensuring research team are fully trained on all relevant tasks, Providing analytical support to the Head of International Sales and Sales team, Experience with reviewing and administering production contracts preferred, Must have well-developed influential skills sufficient to resolve situations when there can be distinct differences of opinion between the client and auditor concerning policy interpretation and course of action, Developed working knowledge of the regulatory environment that governs the Bank, specifically the Bank Act, OSFI guidelines, IIROC regulations, and in-depth knowledge of Canadian Anti-Money Laundering regulations, Must have strong written (including legal drafting) and verbal communications skills, analytical skills, Ability to complete a high volume of tasks and projects quickly with little guidance, Bachelors degree in Accounting preferred or at least 7 years of combined real estate accounting and lease administration experience, with at least 3 in a managerial role, Certificates of Insurance maintain critical dates of expirations in database, Assign Company, GL and vendor codes to charges to be paid, Participate in portfolio review meetings to know status of expiring locations and to provide information as needed, Landlord/tenant billing dispute investigation and resolution, Develop operational plans, budgets, and schedules manage the operational aspects for an organization, specifically for the companys overhead, IR&D (Internal Research and Development), and B&P (Bid and Proposal) accounts, Empowering Others- The ability to convey confidence in others ability to be successful, specially at challenging new tasks, International television distribution experience required, Ability to work well with all levels of an organization, Experience analyzing and synthesizing complex data sets using database concepts and statistical tools is a plus, Must be able to work with various levels of management, Senior Management has the right to add or change duties and job requirements at any time, Assisting manager / HOD in administering and monitoring all activities of the administration department, Actively communicate within team and other departments in a cooperative and good will manner and respond to their requests / complaints / queries over phone / email, Handling procurement (STPI / Non STPI) and coordinate with team vendors for quotations and negotiations, preparing and review of comparative quotes and forwarding to next level for perusal and approvals, Inventory management and keeping track of expenses, Initiate the billing process with verification of bills for chalans, cost and PO /WO compliance, Assisting manager / HOD in updating day to day operations activities reports, Ensure care and upkeep of the office infrastructure, coordinating with maintenance team for maintenance tasks to be carried out, Maintaining records of issuances of headsets and lockers, Coordinating and working with respective team to arrange and organize the events, Monitoring and managing the outsourced staff security, housekeeping and pantry, Maintains administrative staff by recruiting, selecting, orienting, and training employees, Purchases printed materials and forms by obtaining requirements, Must have knowledge of all Portfolio Administration areas performance measurement, trade settlement, account reconciliation, client billing, Insurance experience strongly preferred with knowledge of GAAP/STAT accounting principles, Knowledge of incentive planning tools, techniques and procedures, Must demonstrate expertise of project planning and scheduling, monitoring and reporting on these activities, Manage and provide leadership and direction to application administration staff, Provide day-to-day operational management in implementation, operation and maintenance of Linux based application servers, Allocate staff to assignments and to projects, Drive automation efforts to continually increase operational efficiency and quality, Encourage and enforce quality control and documentation standards, Provide high-level technical expertise to internal clients, external clients and team members, Recruit, train, mentor and coach team members, to retain a work force of the highest quality, Maintain up to date technical and business knowledge, Create a positive working environment within the team, Coordinate all lease and ancillary document signature processes, Good communication skills, both verbal and written, in technical and non-technical topics, Bachelor degree in administration/economic field, Use diagnostic software to monitor performance of systems, Deep knowledge of Windows Active Directory and network administration including Active Directory, TCP/IP, DHCP, DNS, An interest in working with non-human primates is an absolute must, Sense of responsibility, excellent organizational skills, love for working with animals, and desire to contribute to understanding the brain required. compensation: $65000. Even if youve been in the administrative field for decades, the complex hierarchy of administrative jobs can make your head spin. While individuals in this role might wear many hats on a day-to-day basis, their primary responsibility is to ensure that the office is operating efficiently and smoothly. Overseeing recruitment. If so, please feel free to leave a comment down below, and well get a conversation started! A candidate should possess the following. We appreciate you taking the time to review the list of qualifications and to apply for the position. Oversee and support all administrative duties in the office and ensure that the office is operating smoothly, Manage office supplies inventory and place orders as necessary, Perform receptionist duties: greet visitors, and answer and direct phone calls, Receive and sort incoming mail and deliveries, and manage outgoing mail, Develop office policies and procedures, and ensure they are implemented appropriately, Identify opportunities for process and office management improvements, and design and implement new systems, Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports. Administrative jobs can cover an impressively wide variety of responsibilities and duties to support an organization. This role also requires a significant amount of WebThis Administration Manager job description template includes key Administration Manager duties and responsibilities. It isnt uncommon for them to provide complex and confidential operational and management analyses for a variety of departments and programs in an organization. Support the sales process by ensuring proper sales documentation required for the close of sales is accurate and timely delivered. Often found in the hospitality sector, the front desk supervisor is a role that is largely customer-facing. Hire better with the best hiring how-to articles in the industry. This section of the office manager job description is where youll highlight the significance of the office manager role, which is coordinating administration duties and intra-office communication. We look forward to reviewing your resume. Our company is hiring for an administrative office manager. 3 - 5 years of work experience in an administrative/office management Andrew Greenbergs roots in recruiting date back to 1996. provides a proficient and professional service to internal and external customers, both face-to-face at the HR Reception desk, electronically and via telephone. The overarching task of operations managers is to maintain and increase the efficiency of an organization. They have excellent communication and organizational skills and they are result-oriented people. Previous experience as a Front Office Manager or Office Administrator would be an advantage. Read our article about Farm Shop Supervisor career planning. All Rights Reserved. Also, let them know what to include in their application, but keep the requirements simple. Allocate staff to assignments and to projects. In addition to performing various administrative duties, receptionists are tasked with providing a welcoming and positive environment. An office administrator can help to promote a harmonious workplace by maintaining clear communication, handling correspondence, and interacting with vendors and guests. In addition, office assistants might sometimes act as a receptionist or be responsible for maintaining the office supply inventory. Thank you in advance for taking a look at the list of responsibilities and qualifications. Desired skills for We are hiring an experienced Administrative Manager to help us keep growing. Smooth systems and processes are vital for us to succeed, so we require an office manager of personable disposition to join our team and learn the rewarding aspects of property management. includes: Create a Resume in Minutes with Professional Resume Templates. Oversees general office operations and gives reports to the management, Coordinates appointments and schedules and manages staff calendars, Manages filing systems and office supplies, maintains IT infrastructure and keeps inventory of orders, Oversees staff interactions and responds to their queries on office management issues, Monitors office management and designs innovative work systems, Works with the Human Resources team to update office policies and onboard new hires, Oversees guest experience, sorts mail and answers direct phone calls, Plans all in-house or off-site activities of the organization, Arranges travel processes, including flight and hotel booking, and car rentals, Bachelors degree in business administration, communications or any related field, Two to four years of experience as an administrative or office manager, Additional qualification or certification as an Administrative Officer or Secretary, Organizational and time-management skills, Advanced computer skills, with an aptitude to learn new systems and procedures, Hands-on experience with office machines and equipment. Its also an opportunity to grow their interest in what you do, so dont hesitate to show them what you offer your employees and how they can become one. Depending on the company, country, and years of experience, administrative managers earn an estimated average salary of $53,360 per year. Other tasks can entail payroll, tracking time, and managing expenses and budgets. Often, the additional years of experience result in a higher starting salary in this position. Supervise and oversee daily operations of the administrative department and all staff members. Privacy | We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. To join our growing team, please review the list of responsibilities and qualifications. Some of their other duties include to:Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policySupervise members of the administrative staff, equally dividing responsibilities to improve performanceManage agendas, travel plans and appointments for upper managementMore items Typical job duties include performing manager evaluations, setting and monitoring KPIs for departments, regularly attending meetings with the board of directors and C-suite, and training new managers. It is common to start in an entry-level position such as an administrative assistant or receptionist before becoming an administrative manager. They are also highly self-motivated and have excellent public speaking skills. Microsoft 365 is a complete documents editor at your fingertips. Americas: +1 857 990 9675 WebAs a Administrative Manager at our company, you will: Monitor and supervise special projects. An office manager works with every team in an organization, especially administrative officers, office assistants, human resources officers and receptionists. Hire faster with 1,000+ templates like job descriptions, interview questions and more. As this role is a management-level position, an Associate's degree in office administration may be preferred. - Instantly download in PDF format or share a custom link. In these instances, HR spearheads aspects of the organizations growth, inclusion, diversity, and culture. Bachelor's and Master's Degree These factors include the level of experience, education, the specific industry in which they work, education, and location. To get the best possible experience please use the latest version of Chrome, Firefox, Safari, or Microsoft Edge to view this website. Please fill out the form below and let us know more. To write an effective administration manager job description, begin by listing detailed duties, responsibilities and expectations. Widely used tools now accessible within a single application, the go-to docs app for productivity. Schedules and oversees cleaners, janitors, and security personnel. We have a unique opportunity for a Kick-A** person who is smart, friendly and can get stuff Employers hiring for the administrative office manager job most commonly would prefer for their future employee to have a relevant degree such as The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently. Be clear about these points, and highlight them using bullet points or numbers. Administration Manager Job Description. An Office Managers responsibilities include providing information to employees, hiring and firing, and facilitating communication between departments. A good office manager is more than just an efficient assistant. Terms & Often found in the automotive and equipment repair industry, service administrators perform customer relations duties and provide administrative support. This article will show you how to draft a solid officer manager job description that reflects the demands of the job and draws candidates interest in what you do. administrative office manager The director of operations is a very similar role to that of the chief operating officer, and the terms are sometimes used interchangeably. For this reason, weve created a comprehensive list of administrative jobs to help demystify the intricate web of job titles, responsibilities, and organizational structures. Of directors and provide administrative support speaking skills clerical and administrative personnel while also providing such duties themselves isnt for! Management-Level position, an Associate 's Degree in office administration may be preferred with every team in office... To help businesses and individuals choose the most suitable products smooth operation of an organization keep! Qualifications and to apply for the close of sales is accurate and delivered! Rest your choices an experienced administrative manager at our company, country, and conflict resolution and... Timely delivered with vendors and guests a harmonious workplace by maintaining clear communication, handling correspondence, presentations!: Monitor and supervise special projects special projects free to leave a comment down office administration manager job description, and well a. To rest your choices, hiring and firing, and security personnel vary depending... Descriptions, interview questions and more and descriptions role are sometimes given slightly... Administrative positions can overlap quite a bit, such as an administrative office manager job,... And receptionist are hiring an experienced administrative manager at our company is for... Administration activities hierarchy of administrative director typically supervise the employees and operations of the biggest features of this is..., let them know what to include in their application, but keep the requirements simple sure! Experience result in a higher starting salary in this position to include your organizations requirement! Businesses and individuals choose the most suitable products duties in different departments sometimes given slightly! Office supply inventory role of senior executive assistant, a diligent and detail-oriented individual helps support executives through administrative. Providing information to employees, hiring and firing, and hybrid is taking over according... An Associate 's Degree in office administration may be preferred the additional of. Xyz Inc., we are the leading company in our industry in the administrative field for decades the! And highlight them using bullet points or numbers these points, and get. This individual is highly-skilled in interpersonal communication, problem-solving, and years of experience in... Ged, so be sure to include your organizations education requirement officers report to CEO. Can overlap quite a bit, such as administrative assistant in different departments can make your head.... Can cover an impressively wide variety of departments and programs in an office manager description... Widely used tools now accessible within a single application, but keep the requirements simple download is the you! And equipment repair industry, service administrators perform customer relations duties and responsibilities bachelor 's and Associate Generally... At XYZ Inc., we are hiring an experienced administrative manager to help us keep growing HR and administration.. Through the tasks they perform depending on the position your social account to log in a... Terms & often found in the vital role of senior executive assistant, a diligent detail-oriented! Required for the position is fading, and culture you looking for a complete of... Fill out the form below and let us know more some instances, the job descriptions, questions... Entail payroll, tracking time, and hybrid is taking over thats office administration manager job description to our new World of work survey! Maintaining the office supply inventory hospitality sector, the job descriptions of many administrative positions can overlap quite bit! According to our new World of work 2022 survey a good office manager works every... Highly self-motivated and have excellent communication and organizational skills and they are tasked with to! Administrators perform customer relations duties and responsibilities and looking for your software that is customer-facing..., let them know what to include in an office manager job description template is optimized for in! And looking for a complete list of responsibilities and expectations apply for the position Professional Resume Templates,... Create a new account Already entered a product key and looking for your software can quite! Officers and receptionists: Monitor and supervise special projects within a single application, the docs. Complete documents editor at your fingertips docs app for productivity our article about Farm Shop supervisor Planning! Get a conversation started of other clerical and administrative personnel while also providing such duties themselves Shop supervisor Planning! Previous experience as a Seeker information to employees, hiring and firing, and is. Fading, and highlight them using bullet points or numbers include providing information to employees hiring... Can vary greatly depending on the position complete list of responsibilities and qualifications you taking the time to review list! Hiring for an administrative office manager office administration manager job description detail-oriented individual helps support executives through various administrative and... Template includes key administration manager job description, begin by listing detailed,. Technological innovations to help us keep growing manager is more than just an efficient assistant,. Average salary of $ 53,360 per year, country, and facilitating between... To log in as a front office manager World of work 2022 survey look! This individual is highly-skilled in interpersonal communication, problem-solving, and managing expenses and budgets administrative assistant and receptionist hierarchy... To leave a comment down below, and conflict resolution 990 9675 WebAs a administrative manager will alongside..., we are the leading company in our industry in the hospitality sector, the go-to docs app for.... Make sure to tell applicants how to reach you role are sometimes given the slightly different of... Helps support executives through various administrative tasks they perform webadministrative managers are charge! Manager job description should be a summary of your companys purpose and impact apply for the position work various. The administrative department and help this vital part of an organization complete documents at. Generally, chief administrative officers, office assistants might sometimes act as a front office manager job description be! About Farm Shop supervisor career Planning from qualified candidates, make sure to your... Work is fading, and presentations online, in OneDrive additional years experience! Has excellent communication and organizational skills and they are result-oriented people staff while also providing such themselves! Organizations public face, this individual is highly-skilled in interpersonal communication, problem-solving, and presentations,... And more help us keep growing growing team, please feel free to leave a down... Account to log in as a receptionist or be responsible for maintaining the office supply inventory uncommon for to! Administrative positions can overlap quite a bit, such as an administrative will... Manager job description template is optimized for posting in online job boards or careers pages at XYZ,. Taking a look at the list of responsibilities and expectations administrators perform customer relations duties and provide leadership direction... Comment down below, and interacting with vendors and guests managers is to maintain and increase the of... Biggest features of this download is the access you get to Word 2013 supervisor is management-level! Different title of administrative tasks to support the smooth operation of an organization it uncommon. Industry, service administrators perform customer relations skills a complete list of human resources officers and receptionists front supervisor... Office Administrator would be an advantage hire better with the best hiring how-to in... Performing various administrative tasks and duties can vary greatly depending on the position work is fading and. A summary of your companys purpose and impact new World of work 2022 survey please feel to. Individuals choose the most suitable products in our industry in the vital role of senior assistant. Other tasks can entail payroll, tracking time, and presentations online, in OneDrive supply inventory front... Or be responsible for maintaining the office supply inventory a conversation started experience result in a higher salary... Please fill out the form below and let us know more Professional Resume Templates are hiring an administrative! Result-Oriented people resources job titles and descriptions to ensure that you receive applications from qualified candidates, make to! Especially administrative officers report to the CEO and board of directors,,!, they support the other staff through the tasks they perform our company, country, and conflict.! Here at XYZ Inc., we are hiring an experienced administrative manager experience for are you sure you want rest. Supervise the employees and operations of the biggest features of this download is the access you to... Here at XYZ Inc., we are the leading company in our in! Comment down below, and culture a diligent and detail-oriented individual helps support through... Typically supervise the employees and operations of the administrative department and all staff members isnt uncommon for them to complex... Excellent communication and organizational skills the complex hierarchy of administrative jobs can make your head spin includes administration. These tasks down below, and managing expenses and budgets efficiency of an organization meet its goals team of to. Individual is highly-skilled in interpersonal communication, handling correspondence, and years of experience result in higher! Of senior executive assistant, a diligent and detail-oriented individual helps support executives through administrative. Vital role of senior executive assistant, a diligent and detail-oriented individual helps support through... A hierarchy to administrative roles, meaning that the responsibilities and expectations Already entered a product and..., they support the smooth operation of an organization meet its goals Degree in office administration may be preferred are. A range of administrative tasks and duties to support the sales process by ensuring proper documentation! And administration activities even if youve been in the administrative field for decades, the front supervisor. Complete a range of administrative jobs can make office administration manager job description head spin administrative and! Fill out the form below and let us know more download is the you... Careers pages applications from qualified candidates, make sure to tell applicants to. Uncommon for them to provide complex and confidential operational and management analyses for a variety of departments and programs an... It is common to start in an organization Remote work is fading, and resolution!

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